Effective Date: August 27, 2026

ChessKidsNation (“ChessKidsNation,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information of our students, parents, website visitors, customers, coaches, and other users of our services.

This Privacy Policy explains how ChessKidsNation collects, uses, shares, and protects information when you visit ChessKidsNation.com, register for one of our programs or events, communicate with us, or otherwise use our services.

1. Information We Collect

We may collect information that you voluntarily provide to us, including:

• Parent or guardian name
• Student name
• Email address
• Telephone number
• Mailing or billing address
• Student age, grade, school, or other information needed to provide our programs
• Chess-related information, such as playing experience, rating, tournament participation, or progress
• Registration and enrollment information
• Information submitted through contact forms
• Newsletter subscription information
• Information necessary to process payments
• Other information you choose to provide when communicating with us

We may also automatically collect certain technical information when you visit our website, such as your IP address, browser type, device information, pages visited, referring website, and information collected through cookies or similar technologies.

2. Children’s Privacy

ChessKidsNation provides chess education and programs for children. We recognize the importance of protecting children’s personal information.

When information about a child is collected in connection with registration, enrollment, classes, camps, tournaments, or other ChessKidsNation services, we expect the child’s parent or legal guardian to provide or authorize the submission of that information.

We collect and use children’s information only as reasonably necessary to provide our educational, coaching, registration, communication, and related services.

Parents or legal guardians may contact us to request access to, correction of, or deletion of personal information we maintain about their child, subject to applicable legal and operational requirements.

3. How We Use Information

ChessKidsNation may use personal information to:

• Register students for chess programs, classes, camps, tournaments, and events
• Provide chess coaching and educational services
• Communicate with parents, guardians, students, and participants
• Schedule classes, evaluations, appointments, and coaching sessions
• Process payments and maintain transaction records
• Monitor student participation and progress
• Respond to questions, requests, and customer service inquiries
• Send program updates, registration information, reminders, and important notices
• Send newsletters or promotional communications when permitted by law
• Improve our website, programs, services, and customer experience
• Protect the security and integrity of our website and services
• Comply with applicable laws and legal obligations

4. Online Classes and Technology

Some ChessKidsNation programs may be provided online. Online coaching may involve communication and technology platforms used for instruction, voice communication, screen sharing, remote desktop sharing, online learning, or other educational purposes.

Information shared through third-party technology platforms may also be subject to the privacy policies and terms of those providers. We encourage parents and users to review the applicable policies of third-party platforms used in connection with our services.

5. Payment Information

ChessKidsNation may use third-party payment processors to process online payments.

We do not intentionally collect or store complete payment card information unless necessary for a specific authorized transaction or required by our payment processing arrangements. Payment information is handled through the applicable payment processor and subject to that provider’s privacy and security practices.

6. How We Share Information

We do not sell personal information.

We may share personal information with trusted third parties when reasonably necessary to operate our programs and services, including:

• Payment processors
• Website hosting and technology providers
• Online learning and communication platforms
• Email and newsletter service providers
• Coaches, instructors, and authorized ChessKidsNation personnel
• Schools, facilities, libraries, or event partners when necessary to administer a specific program or event
• Tournament or chess organizations when registration or participation requires the sharing of information
• Government authorities, law enforcement, or other parties when required by law or necessary to protect legal rights or safety

We may also disclose information as part of a business transaction, merger, reorganization, or transfer of assets, where permitted by law.

7. Photos, Videos, and Testimonials

ChessKidsNation may photograph or record classes, camps, tournaments, events, and other activities. These photographs or recordings may be used for educational, promotional, marketing, social media, website, or archival purposes when appropriate and permitted.

Where consent or authorization is required, ChessKidsNation will seek appropriate permission from a parent or legal guardian before using identifiable images or recordings of a minor.

Testimonials, reviews, or other feedback voluntarily provided to ChessKidsNation may be displayed on our website or in promotional materials with appropriate authorization.

8. Cookies and Website Analytics

Our website may use cookies and similar technologies to help operate the website, understand visitor activity, improve functionality, and enhance the user experience.

You may be able to control or disable cookies through your browser settings. Please note that disabling cookies may affect certain website features or functionality.

9. Email and Text Communications

If you provide us with your email address or telephone number, we may use that information to communicate with you regarding:

• Registration and enrollment
• Classes and program schedules
• Tournament and event information
• Payment or account matters
• Important program updates
• Customer service
• Newsletters, announcements, or promotional information, where permitted

You may opt out of promotional email communications by following the unsubscribe instructions included in those messages. Please note that you may continue to receive important transactional or service-related communications.

For text messaging communications, applicable consent, opt-out, and message frequency terms may apply.

10. Data Security

ChessKidsNation uses reasonable administrative, technical, and organizational measures designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

However, no website, internet transmission, electronic storage system, or method of communication can be guaranteed to be completely secure. You provide information at your own risk.

11. Third-Party Websites and Services

Our website may contain links to third-party websites, registration platforms, payment processors, educational platforms, social media services, or other external services.

ChessKidsNation is not responsible for the privacy practices, content, or security of third-party websites or services. We encourage you to review the privacy policy of any third party before providing personal information.

12. Data Retention

We retain personal information for as long as reasonably necessary to:

• Provide our services
• Maintain appropriate business and educational records
• Resolve disputes
• Enforce agreements
• Meet legal, accounting, tax, or regulatory requirements

When information is no longer reasonably necessary, we may delete, anonymize, or securely dispose of it in accordance with our practices and applicable law.

13. Your Privacy Choices and Rights

Depending on where you live and applicable law, you may have rights regarding your personal information, including the right to:

• Request access to personal information we hold about you
• Request correction of inaccurate information
• Request deletion of certain personal information
• Opt out of certain marketing communications
• Exercise other rights provided under applicable privacy laws

To submit a privacy-related request, please contact us using the information below. We may need to verify your identity or authority before completing certain requests.

14. International Users

ChessKidsNation may serve students and families in different locations. If you access our website or services from outside the United States, your information may be processed or stored in the United States or in other locations where ChessKidsNation or its service providers operate.

15. Changes to This Privacy Policy

ChessKidsNation may update this Privacy Policy from time to time. When we make changes, we will post the updated version on our website and revise the Effective Date at the top of this policy.

We encourage you to review this Privacy Policy periodically.

16. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

ChessKidsNation
2539 John Hawkins Parkway, Suite 101, PMB 161
Hoover, AL 35244

Email: Contact@ChessKidsNation.com
Phone: 205-421-1523

For more information about ChessKidsNation and its programs, visit ChessKidsNation.com.